Finance Revenue Manager
The Trust for Public Land receives funding from a variety of public and private sources. This position is responsible for a wide variety of finance and accounting functions for recording and managing these funds. This position will monitor and manage all phases of grants and contracts. He or she will monitor the awards, input them into our expense fund matching system, analyze the awards in the context of other funds, prepare the invoices/reports, and follow-up on receivables.
This person will be a collaborative team member who will proactively and effectively work with a broad range of stakeholders, including staff on the finance, legal, and programmatic teams. We value those candidates displaying a customer service philosophy and a proactive problem-solving approach, superb communication skills and the ability analyze in a highly organized manner. This is a high-touch position that requires someone who enjoys interacting with, providing guidance to, and working collaboratively across multiple levels of the organization. The perfect person for this role will be someone who enjoys working collaboratively, loves improving systems/processes, and who is strong with spreadsheets, contracts/agreements, and databases.
Summary of Key Responsibilities:
Contract Revenue Management (65%)
Close, Analysis & Reporting (35%)
- Review award or contract documentation and meet with key contacts to go over major provisions concerning budget and restrictions, waived and un-waived budget categories, period of award, and deadlines for progress invoices.
- For public grants, manage the reporting periodic reports required by public agencies, such as federal Section 3 CDBG compliance forms.
- Setup Funds in the finance system with all conditions/restrictions for the grant and in line with other funding sources for the given project/programs.
- Work with field /finance directors/ legal staff to restructure approach to contracts, creating cash flow in advance of expense payments i.e., lean toward positive working capital.
- Prepare all documentation for requesting payments on grants and contracts;
- Setup an invoicing schedule and manage timing on all current grants
- Monitor all outstanding invoices / collections past due, follow-up on scheduled payments, request extensions if necessary.
- Participate in annual audit;
- Complete monthly close responsibilities including reconciling cash and accrual balances for all funds;
- Setup Funds in the finance system with all conditions/restrictions for grants and in line with other funding sources for the given project/programs;
- Assist Finance Directors in ensuring that all contract awards are reflected in the Expense Funding Matching process and help them optimize revenue sources;
- Update grant reporting for both internal and external audiences;
- Provide process improvement and ad hoc analysis projects;
- Assist in other general accounting and finance functions as needed.
- Demonstrated knowledge of key accounting, finance and budget principles, and an understanding of non-profit revenue recognition standards.
- Excellent communication skills are required, as is the ability to work cooperatively with different personalities and financial aptitudes across the organization.
- Superior analytical and organizational skills are required, as are strong attention to detail, good recordkeeping, responsible time management, and the ability to juggle many projects and deadlines at once.
- Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to grant and contract administration in order to develop conclusions and make recommendations;
- Comprehensive experience with Excel is essential (i.e. pivot tables, vlookups, and manipulating data from multiple sources to identify trends and build reports) and comfort with large datasets.
- Experienced computer user, including proficiency with financial systems and multi-dimensional databases.
- Ability to prioritize, time manage and multi-task with limited supervision and sometimes under time pressure;
- A strong ability to work and think independently and maintain a questioning mind.
- Ability to problem solve and come up with strategies to improve processes and systems.
- Self-starter with a can-do attitude and a team player;
- Ability to keep confidential information.
- Contributes to the creation of a diverse, equitable and inclusive work culture that encourages and celebrates differences.