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Legal Assistant

Montpelier, VT

About Trust for Public Land:

At the Trust for Public Land, we don't just save land— we save land for people to enjoy, from neighborhood parks to national parks. Our mission is to create parks and to connect people to the outdoors, ensuring healthy, livable communities for generations to come. Every park, schoolyard, trail and public space we protect or create is an open invitation to explore, wonder, discover, and play.

We are also open to candidates located in other East Coast cities including: Philadelphia, Boston, Portland, and New York

Position Summary:
The Legal Assistant provides legal and other support to attorneys, program, project and other support staff including finance and philanthropy to further Trust for Public Land’s park creation priorities and land protection, working primarily in the Northeast and Mid-Atlantic.  Primary responsibilities are assisting in the documentation and completion of transactions and activities that are legally sound and consistent with Trust for Public Land’s mission, authority, policies and procedures.

Essential Functions:

  • Assists with community engagement agreements (i.e., memorandum of agreements, partnership agreements, and/or grant agreements), park and/or schoolyard design and construction contracts, and other legal documents under the supervision of legal counsel.
  • Requests and reviews warranty and insurance coverages from public agency partners, vendors, subcontractors, etc. as assigned by counsel.
  • Reviews, tracks, analyzes and completes forms and documents for internal and external reporting, such as public grant compliance forms.
  • Assists with preparing and coordinating bid packages, contractor selection, design and/or construction contracts, and donation agreements with TPL staff and legal counsel. Experience with AIA contracts a plus.
  • Orders and reviews title documents, surveys, environmental assessment, and other due diligence reports and researches as assigned by counsel. 
  • Reviews, analyzes and summarizes legal documents necessary for tracking and reporting on the legal status of projects. 
  • Independently interacts and coordinates with project/program staff and outside parties.
  • Word processes, edits, assembles, copies and distributes complex legal documents.
  • Creates and maintains files for the legal department.
  • Monitors and updates legal calendar; maintains form file and legal library.
  • Tracks timely payment of real estate taxes and prepares and files real estate tax exemption applications where appropriate.
  • Works as part of a team of attorneys and legal assistants.

Other Responsibilities:
  • As needed, and as time allows, Legal Assistant will assist with additional legal services as assigned.
  • Bachelor's degree or equivilent experience required
  • A minimum of 2 to 4 years of progressively responsible complex project/construction and/or real estate transactional experience and legal administration
  • Self-motivated with an ability to work without direct supervision, prioritize work in the absence of specific instructions, and exercise good judgment in identifying and solving problems
  • Ability to interpret and take initiative within broadly defined policies and practices
  • Strong organizational, planning, and interpersonal skills with an ability to maintain a sense of humor and composure when dealing with diverse personalities and work styles
  • Capable of multi-tasking, working under pressure, and meeting deadlines in a decentralized environment
  • Detail and results oriented. Excellent oral and written communications skills
  • Proficiency in Word, Excel, Acrobat and e-mail software and willingness to learn various proprietary platforms and portals.  Experience with AIA agreements and software a plus
  • A commitment to Trust for Public Land’s mission
Other Information:
As a full-time non-exempt employee, you will be eligible for Trust for Public Land’s comprehensive benefits program which includes medical, dental, and vision insurance, three weeks of vacation annually plus holidays, and a 403(b) retirement plan, with up to a 7% company match. The range for this role is $57,000-$63,000 annually, commensurate with experience.

Trust for Public Land’s active goal is to be an inclusive and equitable place to work and build community. As the organization actively works to eliminate racial and other disparities it welcomes candidates with diverse backgrounds and/or multicultural skillsets and experiences.  We are open to the possibility that a great candidate for this job may not precisely meet all of the above criteria; if you believe you are the right person for this job and can persuasively make that case, we encourage you to apply.

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