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Northern Rockies Operations Coordinator

Bozeman, MT
Trust for Public Land (TPL) creates parks and protects land for people, ensuring healthy, livable communities for generations to come. Since 1972, TPL has protected more than 3.7 million acres, connected 9.3 million people to the outdoors, created or transformed more than 5,100 parks, playgrounds, and gardens, and developed more than 2,000 miles of trails across the United States. TPL has also helped states and local communities generate over $84 billion in new public funds for parks and open space. With over thirty offices across the country, TPL’s vision is to connect everyone to the outdoors.

TPL has been successful over the past twenty years in conserving over 900,000 acres in the Northern Rockies region.  We accomplish this conservation through two strategic program areas:  (1) The “Conserving the Northern Rockies Large Landscapes” Program protects and enhances the at-risk large landscapes in the region by identifying key private lands within those large landscapes that are at-risk for development and protecting them in perpetuity; and (2) The “Thriving Communities” Program finds opportunities to create parks and trails, and to improve access and connection to parks, trails, schoolyards, and open spaces in and near communities where our work can improve the communities’ quality of life.  

The Northern Rockies region (Montana, Idaho, and Wyoming) contains some of the most iconic and ecologically important lands in the Lower 48 states. TPL’s conservation priorities in this region include working with community partners to protect working forestlands, wildlife habitat, public access, water resources, and historical and cultural values, as well as other open space and environmentally important lands. This position will assist in the Northern Rockies office’s success. 

The Operations Coordinator is an integral team member that ensures the efficient operation of the Northern Rockies Office and Program by performing necessary organizational and administrative responsibilities.  May require travel and working nights and weekends. The Operations Coordinator will have set in-office working days.

Essential Functions and Responsibilities:
  •  Provide operations support to the Northern Rockies team including office and remote staff.
  • Serve as the first point of contact for visitors, callers and the general public.
  • Order and maintain supplies, equipment, and work with related vendors.
  • Prepare and track ongoing invoices and accounts as well as process philanthropic gifts.
  • Organize office calendar, meetings, and conference calls.
  • Address requests from regional and national offices.
  • Act as main point of contact for all IT needs and issues with appropriate staff/vendors as needed.
  • Track and keep Northern Rockies team apprised on news articles related to projects.
  • Create and maintain processes for the improved efficiency of the Bozeman office and remote offices.
  • Provide administrative and logistical support to the Northern Rockies Director and Northern Rockies Director of Philanthropy, including but not limited to, organizing meetings, travel arrangements, conference calls, Northern Rockies Advisory Board meetings and engagement, and generally as needed.
  • Assist the Northern Rockies Director in preparing PowerPoint presentations, correspondence, reports, etc.
  • Support the Northern Rockies Director in tracking visits, phone calls, follow up and necessary action items, as needed.
  • Provide logistical and coordination support for program staff communication and outreach to donors, supporters and volunteers.
  • Assist in building team comradery by bolstering regular communication within the team and recognition of achievements and life events.
  • Coordinate with the Field marketing team, as needed.
  • Help plan and organize events and communications to engage partners, supporters, and volunteers, including ribbon cuttings, trailhead openings, and other TPL events.
  • Assist in onboarding new staff and Advisory Board members.
  • Other duties as assigned.
  • High school diploma and AS or AA.  BA degree preferred.
  • Passion for TPL’s mission and conservation work in the Northern Rockies
  • Minimum of three or more years of operations support experience or equivalent.
  • Ability to proactively communicate needs, priorities, challenges and recommendations.
  • Excellent organizational abilities, attention to detail, promptness, dependability, and discretion with sensitive and confidential information.
  • Excellent oral and written communication skills reflecting solid customer service in person and via the telephone and email.
  • Knowledge of software programs for word processing, visual presentations, data entry and spreadsheets.

This position is .75 FTE with an hourly rate of $24.03 to $26.44 per hour. You will be eligible for Trust for Public Land’s comprehensive benefits program which includes medical, dental, and vision insurance.

Trust for Public Land’s active goal is to be an inclusive and equitable place to work and build community. As the organization actively works to eliminate racial and other disparities it welcomes candidates with diverse backgrounds and/or multicultural skillsets and experiences.  We are open to the possibility that a great candidate for this job may not precisely meet all of the above criteria; if you believe you are the right person for this job and can persuasively make that case, we encourage you to apply.
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