Based in the St. Paul office, the Philanthropy Associate is responsible for supporting all aspects of the Minnesota and Ohio philanthropy programs, as well as the Director of Foundation Relations and the Director of Corporate Partnerships. This includes assisting the Minnesota and Ohio Directors of Philanthropy and the Director of Foundation Relations and the Director of Corporate Partnerships with donor and prospect strategy, research and communications, donor events, management of donor records, database and reports; preparing documentation for donor and advisory board meetings; scheduling meetings and processing expenses.
- Provide administrative support for the Philanthropy Programs, including drafting and producing acknowledgements and letters; coordinating mailings; processing gifts and pledges; creating and maintaining files, calendars, and ongoing reports; and ordering or updating development materials as necessary.
- Maintain donor contact and gift records in database tracking system, enter data in records, produce gift and contact reports for staff, and write contact summaries.
- Provide assistance to philanthropy staff with donor cultivation and fundraising events including logistics, invitations, and communications.
- Schedule internal and external meetings and conference calls, plan logistics for meetings, process expenses and provide other standard clerical and organizational functions for philanthropy as required or assigned by supervisor.
- Provide research and solicitation strategy support for the Philanthropy Program, including tracking (and in some cases generating) foundation, corporate, and individual research.
- Assist with the development of written and visual materials to share with donors and partners.
- Other duties as assigned by supervisor.
- Bachelor degree or equivalent experience preferred.
- Minimum 3-4 years support experience.
- Superior written and oral communication skills; strong proofreading skills; excellent organizational skills; high attention to detail.
- Computer proficiency including fluency with the various Microsoft Office applications (Word, Excel, PowerPoint). Proficiency with complex databases or donor management software a plus.
- Ability to use good judgment, take initiative, and make recommendations in resolving problems and provide guidance to other departments and field offices.
- Ability to represent TPL to the general public.
- Knowledge of conservation and environmental issues a plus.