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Administrative Assistant - part time

Chattanooga, TN
Position Summary:         
 
The Trust for Public Land works to protect the places people care about and to create close-to-home parks—particularly in and near cities, where 80 percent of Americans live. Our goal is to ensure that every child has easy access to a safe place to play in nature. We also conserve working farms, ranches, and forests; lands of historical and cultural importance; rivers, streams, coasts, and watersheds; and other special places where people can experience nature close at hand.
 
The Administrative Assistant for the Tennessee Program is an integral team member that ensures the efficient operation of the Tennessee Office as it carries out its mission, program and services by performing necessary organizational, administrative and fund development responsibilities. 
 
Essential Functions:
 
Provide general administrative support to the Tennessee team, including support with expense reports, invoice management and calendaring

Serve as the first point of contact for visitors, callers and the general public

Order and maintain supplies, equipment, and work with office-related vendors, including security, lawn care and cleaning supplies

Prepare and track ongoing invoices and accounts

Organize office calendar, meetings, and conference calls

Facilitate compliance with requests from other offices and departments, including legal and marketing

Act as main point of contact for all IT needs and issues with appropriate staff/vendors as needed

Create and maintain processes for the improved efficiency of the office

Provide administrative support to the State Director, including, but not limited to organizing meetings, travel arrangements, conference calls, etc.

Assist the State Director in preparing PowerPoint presentations, correspondence, reports, etc.

Support the State Director in tracking visits, phone calls, follow up and necessary action items, as needed

Coordinate the preparation and distribution of mailings, newsletters and other communication

Process donor checks, including coordination with Philanthropy and Fedex

Assist in compiling, printing, and distributing materials for community outreach

Other duties as assigned
 
 
Qualifications:
 
High school diploma and AS or AA.  BA degree preferred
2-3 years of support experience or equivalent
Ability to proactively communicate needs, priorities, challenges and recommendations
Excellent organizational abilities, attention to detail, promptness, dependability, and discretion with sensitive and confidential information
Excellent oral and written communication skills reflecting solid customer service in person and via the telephone and email
Knowledge of software programs for word processing, visual presentations, data entry and spreadsheets
Knowledge of database software and experience generating reports - prior experience with fundraising database software a plus
Must be available to occasionally work during the weekend and after 5 pm
 
The Trust for Public Land is committed to cultivating a diverse staff that is representative of the communities we serve.  Applications from individuals having diverse backgrounds and life experiences are strongly encouraged.  We are open to the possibility that a great candidate for this job may not precisely meet all of the above criteria; if you believe you’re the right person for this job and can persuasively make that case, we encourage you to apply.
 
 
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