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Jobs at The Trust for Public Land

Among all national conservation organizations, only The Trust for Public Land focuses on conserving land for people. We offer challenging and rewarding careers for people who seek to leave a legacy of protected lands. Our staff of more than 300 committed and talented professionals works across the country.

To apply, please email your resume and cover letter to the address listed at the bottom of each job posting. All job postings are current—positions are listed until filled. We strive to make our job postings accessible to all users. If you need assistance completing the application process, please contact us at 415-495-4014 or jobs@tpl.org.



Administrative Coordinator - California

Location: San Francisco, California
Date Posted: 09-06-2017
The Administrative Coordinator for California is a key team member helping the organization create parks and protect land for people, ensuring healthy, livable communities for generations to come by providing essential organizational and administrative support for TPL’s California State Director and State Director of Philanthropy, including overall coordination of calendar and activities, and coordinating communications and interactions with staff, partners and other constituents. The Administrative Coordinator supervises the San Francisco based Administrative Assistant and works to ensure consistent and cohesive administrative support across the state.
 
Essential Functions:
  • Provide administrative support for California State Director and California State Director of Philanthropy including scheduling, meeting/event coordination, word processing, mailings, reports, Excel spreadsheets and charts.
  • Arrange travel schedules; prepare travel itineraries and make travel reservations.  Ensure that travel arrangements and accommodations for occasional visitors are in place.
  • Serve as the point of contact for the State Director and State Director of Philanthropy with constituents and the public, as requested.
  • Communicate and coordinate with state and national staff.
  • Determine what business, requests, circumstances, issues, communications and/or decisions require personal attention of State Director and State Director of Philanthropy and what to refer to other appropriate staff.
  • Monitor the status of ongoing work, projects, assignments, and other activities.
  • Participate in State Senior Leadership Team meetings; create and distribute agendas, meeting summaries, and coordinate successful completion of tasks and projects by keeping track of schedules and reminding people of responsibilities.
  • In cooperation with other Administrative staff, coordinate the scheduling, preparation and set up for California state All Staff Meetings including working with appropriate staff to develop and distribute agendas and meeting materials, coordinate conference calls and other communications links, prepare and distribute meeting summaries if necessary, and coordinate any follow up as requested.
  • On behalf of S.D and DoP, assist with the preparation for meetings and presentations; research, gather materials, and help develop PowerPoint presentations.
  • Manage administrative tasks for SD and DoP including timesheets and travel expense reimbursements, as requested.
  • Plan and organize occasional state and national meetings for staff and volunteers for both on and off site locations; book facilities, make meeting and catering arrangements, arrange conference calls and/or moderately complex telecommunication links.
  • Serve as marketing liaison
  • Other duties as assigned.
 
Qualifications:
  • College degree preferred.
  • Minimum 2-4 years’ experience in administrative and organizational support, at least 2 of those years supporting upper management.
  • Excellent written and oral communication skills. Demonstrated ability to work well with others including different functional areas.
  • Experience coordinating across multiple locations - with other employees, departments and external organizations.
  • Supervisory experience.
  • Excellent organizational abilities, attention to detail, promptness and dependability.
  • Able to work with a high degree of self-direction and flexibility, especially with respect to taking initiative, prioritizing multiple tasks, and using good judgment to resolve problems.
  • Advanced computer skills in Outlook, Microsoft Word, Excel, and PowerPoint are required, plus proficiency in Adobe Photoshop and web research tools.
  • Ability to appropriately handle confidential information.
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