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Jobs at The Trust for Public Land

Among all national conservation organizations, only The Trust for Public Land focuses on conserving land for people. We offer challenging and rewarding careers for people who seek to leave a legacy of protected lands. Our staff of more than 300 committed and talented professionals works across the country.

To apply, please email your resume and cover letter to the address listed at the bottom of each job posting. All job postings are current—positions are listed until filled. We strive to make our job postings accessible to all users. If you need assistance completing the application process, please contact us at 415-495-4014 or jobs@tpl.org.



Sr. Administrative Assistant - Seattle

Location: Seattle, Washington
Date Posted: 07-06-2017
The Senior Administrative Assistant provides office management support for the Northwest office as well as administrative support to The Northwest Director.
 
RESPONSIBILITIES & ESSENTIAL FUNCTIONS
 
  • General office management support for the Northwest/Seattle office including the following:
  • Provide the central point of contact for communication with property management and security related to office repairs, maintenance, and renovation activities;
  • Manage the Seattle office phone system, photocopier, printers, meter machine, plotter, and other office equipment;
  • Manage relationships with vendors related to telecommunication, internet, photocopier, and other office equipment;
  • Act as a liaison to IS Support and provide troubleshoot assistance for onsite issues.
  • Provide in-person visitor reception and back-up phone reception;
  • Process Northwest accounts payable for Washington and Oregon, that include preparation and proper coding of invoices and check requests, obtaining necessary approvals, and managing billing discrepancies with vendors;
  • Sort incoming mail, prepare outgoing mail, and maintain all mailing supplies, including postage, meter, and mailing labels;
  • Handle transmission of documents via fax, e-mail, courier and overnight services;
  • Maintain Northwest directory, extension lists, completed projects list and kitchen duty roster (if applicable);
  • Order and maintain office and kitchen supply levels;
  • Help coordinate and plan office events such as the annual holiday party;
  • Provide office support to Wenatchee, Portland and Bend field offices when necessary
  • Administrative support to the Northwest Director including the following:
  • Manage the Northwest Director’s calendar;
  • Provide the central point of contact for the Director’s schedule availability, and coordinate meetings as directed;
  • Coordinate Director’s participation on four partner boards;
  • Compose correspondence (letters, memos, e-mail) on behalf of the Director;
  • Compile and submit expense reports;
  • Conduct internet research and create PowerPoint presentations when necessary; and
  • Collaborate with the Northwest Philanthropy Associate with scheduling of meetings related to Strategic Planning and Parks for People initiatives; and Draft agendas and minutes for the Northwest staff meetings.
  • Other duties as needed, including assistance to Philanthropy, Marketing, and Project teams.
 
QUALIFICATIONS
 
  • High school diploma and AS or AA (2 year college degree).
  • Minimum 4 years’ experience in administrative and office management support, at least 2 of those years supporting upper management.
  • Excellent written and oral communication skills. Demonstrated ability to work well with others, including different functional areas within region as well as national departments.
  • Excellent organizational abilities, attention to detail, promptness and dependability.
  • Ability to work with a high degree of self-direction and flexibility, especially with respect to taking initiative, prioritizing multiple tasks, and using good judgment to resolve problems.
  • Computer proficiency in Microsoft Word, Excel, Outlook, and PowerPoint is required, plus proficiency in web research tools.
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