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Jobs at The Trust for Public Land

Among all national conservation organizations, only The Trust for Public Land focuses on conserving land for people. We offer challenging and rewarding careers for people who seek to leave a legacy of protected lands. Our staff of more than 300 committed and talented professionals works across the country.

To apply, please email your resume and cover letter to the address listed at the bottom of each job posting. All job postings are current—positions are listed until filled. We strive to make our job postings accessible to all users. If you need assistance completing the application process, please contact us at 415-495-4014 or jobs@tpl.org.



Coordinator - Office of the Chief Philanthropy Officer

Location: San Francisco, California
Date Posted: 06-19-2017
Reporting to the Chief Philanthropy Officer (CPO), the Coordinator for the Office of the Chief Philanthropy Officer is responsible for the day-to-day management of the Office of the CPO. This role manages the flow and exchange of information, streamlines interactions and acts as general administrative and organizational support for the CPO. This position demands a high level of confidentiality and attention to detail.  Assist Director of Planned Giving with general administrative support as well as act as administrative and organizational liaison for All Philanthropy and the Advancement Committee.
 
ESSENTIAL FUNCTIONS:

Schedule/Travel Management (25%)
  • Maintains complex master calendar of activities and events for the CPO. Arranges meetings, appointments, travel arrangements, logistics coordination and itinerary preparation.
  • Ensures that the CPO is prepared and in possession of materials and information required for meetings, conferences and other scheduled events
  • Responsible for coordinating logistics for training events and conferences. Includes: making conference room arrangements; reserving blocks of rooms for participants; coordination of meeting information with all involved; coordinating the travel needs of participants; collection, preparation and distribution of appropriate materials; initiation of subsequent follow up meetings; and communication to and key stakeholders.
Communications (25%)
  • Word processing and data entry, as needed.  Including: drafting, writing and editing memos, communications and correspondence; and database data entry.
  • Researches projects and prospects; drafts and edits letters, papers, memoranda, briefings, proposals, contracts, etc.
  • Reviews, answers and routes, as appropriate, all incoming mail in the CPO’s absence (voice, paper and electronic).

General Administration (25%)

  • Creates and maintains files and other organizational systems
  • Monitors administrative functions (time sheets, expense reports, and mailings)
  • Acts as information resource to staff within and outside the organization. Performs research and fact gathering and miscellaneous duties as assigned.
  • Prioritizes and plans work, consistently meets deadlines and develops realistic action plans that support business goals and objectives.
  • Takes initiative to identify problems and issues and seek solutions proactively.
  • Generates reports on fundraising revenue using Clearview database and Excel.

Project Management Coordination (15%)

  • Ensure and monitor performance, as well as schedule and budget compliance, with TPL-wide strategic initiatives for which the CPO is responsible.
  • As needed, assists the CPO with time management, assisting with the establishment of priorities and facilitating the accomplishment of key tasks.
Portfolio Management(10%)
  • Manages and tracks the CPO’s portfolio and prospect list.
  • Tracks pledge payments and gifts, and maintains gift records and future opportunities in the Clearview database.
  • Coordinates the CPO’s prospect and donor meetings, working with board members as necessary.
 
QUALIFICATIONS:
 
  • Minimum 1 year experience supporting a senior manager Minimum 1 year experience in development/fundraising.
  • Excellent organizational abilities; able to prioritize multiple tasks; strong attention to detail.
  • Type 50 wpm MINIMUM.  
  • High degree of initiative, political astuteness, discretion and good judgment, as much of the communication is with senior management in other fields and environmental firms. Ability to be professional in verbal and written communications with multiple constituencies.
  • Experience coordinating work across a distributed organization - with other employees, departments and external organizations helpful.
  • Knowledge of latest PC software programs for word processing, calendaring and data entry. Word, Powerpoint and Excel required. 
  • High school diploma and AA or AS (2-year college degree) required; 4 year degree preferred
  • Able to handle confidential matters with the highest degree of discretion and tact.
  • Demonstrated analytical and critical thinking skills.
  • Demonstrated interest in environmentalism and/or conservation.
  • Ability to work flexible hours, on several occasions a year weekend work and travel is required.
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