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Jobs at The Trust for Public Land

Among all national conservation organizations, only The Trust for Public Land focuses on conserving land for people. We offer challenging and rewarding careers for people who seek to leave a legacy of protected lands. Our staff of more than 300 committed and talented professionals works across the country.

To apply, please email your resume and cover letter to the address listed at the bottom of each job posting. All job postings are current—positions are listed until filled. We strive to make our job postings accessible to all users. If you need assistance completing the application process, please contact us at 415-495-4014 or jobs@tpl.org.



Executive Assistant - Office of the East Division Director

Location: Washington D.C., District of Columbia
Date Posted: 06-14-2017
The Executive Assistant provides organizational and administrative support for The Trust for Public Land’s East Division Director including overall coordination of calendars and activities, as well as coordinating communications and interactions with staff and constituents.
 
Essential Functions:
  • Coordinate and manage the Division Director’s calendar and activities.
  • Arrange Directors’ travel schedules; prepare reservations and itineraries.  Ensure that travel arrangements and accommodations for occasional visitors are in place.
  • Manage the Director’s correspondence; sort mail, email, and voicemail, and compose correspondence (letters, memos, e-mail) on behalf of the Director.
  • Serve as the point of contact for staff, constituents and the public.
  • Communicate and coordinate with division and national staff on behalf of the Director.
    • Determine what business, requests, circumstances, issues, communications and/or decisions require the personal attention of the Director and what to refer to appropriate staff.
    • Monitor the status of ongoing work, projects, assignments, and other activities of specific concern to the Director.
    • Interact with Donors and Advisory Board members as needed
  • Participate in Coordination Team meetings; create and distribute agendas, meeting summaries, and coordinate successful completion of tasks and projects by keeping track of schedules and reminding people of responsibilities.
  • In coordination with other Coordination Team members, plan, organize and manage follow up from meetings with key donors, legislative, agency and partner organizations.
  • Assist with the preparation of speaking engagements; research, gather materials, and produce PowerPoint presentations.
  • Manage administrative tasks including timesheets and travel expense reimbursements.
  • Plan and organize divisional and national meetings for both on and off site locations; book facilities, make meeting and catering arrangements, arrange conference calls and/or moderately complex telecommunication links.
  • Support the Coordination Team as directed and assigned by the East Division Director.
  • Other duties as assigned.
 
Qualifications:
  • High school diploma and AS or AA (2 year college degree) or equivalent.  Bachelor’s Degree preferred.
  • Minimum 4 years experience in administrative and organizational support, at least 2 of those years supporting upper management.
  • Excellent written and oral communication skills. Demonstrated ability to work well with others including different functional areas within region as well as national departments.
  • Ability to maintain a high level of confidentiality
  • Excellent organizational abilities, attention to detail, promptness and dependability.
  • Able to work with a high degree of self-direction and flexibility, especially with respect to taking initiative, prioritizing multiple tasks, and using good judgment to resolve problems.
  • Computer proficiency in Microsoft Word, Excel, and PowerPoint is required, plus proficiency in web research tools.
 
 
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