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Jobs at The Trust for Public Land

Among all national conservation organizations, only The Trust for Public Land focuses on conserving land for people. We offer challenging and rewarding careers for people who seek to leave a legacy of protected lands. Our staff of more than 300 committed and talented professionals works across the country.

To apply, please email your resume and cover letter to the address listed at the bottom of each job posting. All job postings are current—positions are listed until filled. We strive to make our job postings accessible to all users. If you need assistance completing the application process, please contact us at 415-495-4014 or jobs@tpl.org.



Director of Gift Recording and Administration

Location: San Francisco, CA
Date Posted: 05-26-2017
The Director of Gift Recording and Administration directs all activities of the Gift Recording and Administration department, to include formulating and implementing policies and procedures for the successful recording, maintenance, receipting, documenting and collection of gifts and grants to the Trust for Public Land, including its field offices. Oversees gift record data quality and manages customer service related to charitable contributions. Manages and advises on the reporting of charitable gift activity. Develops and leads a staff of two.
 
MAJOR RESPONSIBILITIES

Gift Administration
  • Directs the receipt and accurate and timely deposit, processing, and preparation of official documentation for all private gifts and grants to The Trust for Public Land.
  • Manages all aspects of gift accounting for The Trust for Public Land, both centrally and for all field offices.
  • Ensures detailed accounting of such in the Clearview/PledgeMaker database, working in coordination with Finance/Accounting to reconcile gift-related transactions with the organization’s general ledger system (Lawson).
  • Serves as a resource and primary liaison to various governing entities (boards, etc.) and Trust for Public Land offices served by Gift Recording & Administration on matters of gift accounting and reporting policies and procedures, data administration and database gift record management.
  • Communicates directly with Finance/Accounting officers, Philanthropy staff, administrators, and field office staff, and other departments as needed.
  • Provides advice and assistance to the various departments on gift handling practices, gift acceptance policies, and reconciliation of gift revenue.
  • Oversees the production and distribution of detailed and summary gift reports with business, philanthropy, and field offices.
  • Verifies gift/pledge reports, and develops and presents reports on a regular basis for fundraising and cash receipt totals.
  • Prepares monthly cash receipt reports, and regularly meets with Philanthropy leadership to review and provide analysis of the data.
  • Administers the corporate matching gift program, ensuring that matching gift forms are filled out accurately, processed promptly, and recorded appropriately. Monitors changes in corporate matching gift policies and records on system accordingly to ensure compliance.
 
Department Operations
Directs the Gift Recording and Administration function to provide maximum customer service to donors, Trust for Public Land staff, Philanthropy, and other key stakeholders with minimal complaints. Judgment is exercised in administering daily operations and in evaluating the efficiency and utility of procedures and personnel.
 
  • Assigns and delegates responsibility for work deadlines, disseminates policies to staff, and sets deadlines.
  • Monitors new commitments, status of work in progress, and department and interdepartmental problems encountered.
  • Performs strategic and tactical planning for the department, evaluating and leveraging opportunities to extend services by applying technology solutions to gift handling protocols.
  • Interviews, hires, trains, and directs Gift Recording staff. Staff must be trained extensively on internal gift accounting practices, policies, and procedures, and have a thorough understanding of the Clearview/PledgeMaker database and external guidelines (GASB, IRS, etc.) that govern the recording, receipting, and reporting of gifts.
  • Staff must be able to accurately determine the designation of gifts based on the donor’s stated intent and accurately record information on the database.
  • Staff will be required to make decisions about identifying the proper records, creating new and linked records, and interpreting the donor’s intent based on the documentation received through all existing channels. 
Quality Control and Customer Service
Ensures the integrity of gift records, responds to specific donor, field office, administrative requests where necessary, ensures The Trust for Public Land’s compliance with IRS regulations regarding the processing and receipting of charitable gifts, and maintains effective customer service policies and procedures.
  • Meets with, corresponds, or telephones donors, their advisors or representatives, field staff, and administrators regarding gift transactions and the delivery of assets to The Trust for Public Land.
  • Oversees data quality and transaction accuracy and manages customer service related to The Trust for Public Land charitable contributions.
  • Manages and advises on the reporting of charitable giving activity.
  • Reviews and reconciles transactions and cash reports and receipts against gift batches daily; reconciles gift accounts internally and with the accounting office monthly.
  • Conducts a semi-annual pledge review process and oversees the pledge reminder process to assure the collection of funds expected.
  • Verifies the accuracy of information communicated to donors and development staff, and proposes modifications to technical processes that support this service.
  • Ensures regulatory compliance with the charitable gift accounting policies and reporting standards as outlined by FASB and the IRS.
  • Monitors and understands the IRS regulations as they pertain to gift acceptance, processing, and receipting, and to 501(c)(3) organizational operations.
 
MINIMUM QUALIFICATIONS
  • Bachelor’s degree, preferably in Business or Accounting.
  • 5 plus years of related experience, experience working in a nonprofit environment and/or conservation organization preferred.
  • Excellent oral and written communication skills; the ability to interact courteously and effectively with internal and external contacts at all levels
  • Excellent managerial skills, to include the ability to coach subordinates and foster professional growth. Excellent organizational skills and the ability to prioritize work to meet defined goals and objectives
  • Commitment to The Trust for Public Land’s mission to create parks and protect land for people
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