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Jobs at The Trust for Public Land

Among all national conservation organizations, only The Trust for Public Land focuses on conserving land for people. We offer challenging and rewarding careers for people who seek to leave a legacy of protected lands. Our staff of more than 300 committed and talented professionals works across the country.

To apply, please email your resume and cover letter to the address listed at the bottom of each job posting. All job postings are current—positions are listed until filled. We strive to make our job postings accessible to all users. If you need assistance completing the application process, please contact us at 415-495-4014 or jobs@tpl.org.



Administrative Assistant

Location: St. Paul, MN
Date Posted: 08-20-2018
Position Summary:     
The Administrative Assistant is an integral team member that ensures the efficient operation of the Minnesota Program Office and the national staff working out of the St. Paul office as the Trust for Public Land carries out its mission, programs and conservation services.  The person in this position performs necessary organizational, administrative and fund development responsibilities.
 
Essential Functions:

Administration: 30%
  • Serve as the first point of contact for visitors and callers in St. Paul and for general public inquiries.
  • Provide administrative support to the Minnesota team and national staff housed there, including, but not limited to organizing meetings and conference calls plus preparing printed materials as needed
  • Order and maintain supplies, equipment, and work with related vendors.
  • Prepare and track ongoing invoices and accounts; coordinate mailings, check request processing, and other administrative activities as needed.
  • Organize office calendar, meetings, and conference calls.
  • Facilitate compliance with requests from divisional and national offices.
  • Act as main point of contact for all IT needs and issues with appropriate staff/vendors as needed.
  • Legal filing and record retention
  • Create and maintain processes for the improved efficiency of the office.
  • Assist staff in preparing PowerPoint presentations, correspondence, reports, internal processing, etc.
  • Point of contact with building management. 
 Events and Marketing: 40%
  • Work with State Director and staff team to coordinate with national marketing/communications on the preparation and distribution of mailings, collateral, e-news, social media and other marketing materials.
  • Develop and maintain member, community and stakeholder contact lists.
  • Coordinate and execute with program staff on local events and event logistics, including: advisory board meetings/events, community engagement activities, park openings, donor tours, annual leadership breakfast and others.
  • Assist in setting up photography shoots.
  • Organize and prepare for various office events with staff and/or partners.
 Supporting Local Advisory Board including philanthropy: 20%
  • Provide administrative support for the State Philanthropy Director, including drafting and producing acknowledgments and letters; data entry; coordinating mailings to donors and volunteers; creating and maintaining files, calendars, and ordering or updating philanthropy presentation materials as necessary.
  • Provide assistance with donor cultivation and fundraising events and field trips including planning, logistics, invitations, presentation materials, and program donor packets.
  • Provide administrative support for our work with the Minnesota Advisory Board, including: scheduling meetings; managing meeting logistics; coordinating and distributing meeting agenda, packet and minutes; producing meeting minutes; and supporting new member orientations and Advisory Board committees.
 
Supporting State Director: 10%
  • Provide administrative support to the Minnesota State Director, including assistance with scheduling, communications, travel, expenses and various reporting.
 Qualifications: 
  • High school diploma and AS or AA.  BA degree preferred.
  • Minimum of three or more years of support experience or equivalent.
  • Ability to proactively communicate needs, priorities, challenges and recommendations.
  • Ability to work in a fast-paced environment and prioritize multiple tasks.
  • Experience maintaining and prioritizing executive schedules, and communicating with high level partners.
  • Excellent organizational abilities, attention to detail, promptness, dependability, and discretion with sensitive and confidential information.
  • Excellent oral and written communication skills reflecting solid customer service in person and via the telephone and email.
  • Knowledge of software programs for word processing, visual presentations, data entry and spreadsheets.
  • Knowledge of database software and experience generating reports - prior experience with Clearview and/or Pledgemaker database software a plus.
  • Prior experience with social media, fundraising and special events a plus.
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