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Jobs at The Trust for Public Land

Among all national conservation organizations, only The Trust for Public Land focuses on conserving land for people. We offer challenging and rewarding careers for people who seek to leave a legacy of protected lands. Our staff of more than 300 committed and talented professionals works across the country.

To apply, please email your resume and cover letter to the address listed at the bottom of each job posting. All job postings are current—positions are listed until filled. We strive to make our job postings accessible to all users. If you need assistance completing the application process, please contact us at 415-495-4014 or jobs@tpl.org.



Executive Assistant - Marketing

Location: San Francisco, California
Date Posted: 08-10-2018
About the role: 
Reporting to the Chief Marketing Officer, the marketing admin has an insatiable need to organize and manage a number of concurrent projects with a high degree of detail. This role will have the ability to contribute in various areas of marketing and it’s a terrific entry level opportunity for someone passionate about marketing and supporting a dynamic team. The Executive Assistant/Department Coordinator provides organizational and administrative support for Chief Marketing Officer at The Trust for Public Land, including overall department support and coordination of calendars and activities, as well as coordinating communications and interactions with staff in the department and field offices.

About the marketing team:
We’re The Trust for Public Land’s storytellers and brand stewards. We land national headlines, maintain a robust social media presence, publish an award-winning donor magazine, and produce print, digital, and multimedia marketing material to engage and inspire more people to support The Trust for Public Land’s mission. It’s an exciting time to work for us: with several new hires and new initiatives in the works, our team has a startup feel: we welcome innovative approaches and blue-sky thinking.

Essential Functions:
  • Coordinate and manage the Chief Marketing Officer’s (CMO) calendar and activities.
  • Arrange CMO’s travel schedules; prepare reservations and itineraries.  Manage corresponding expense reports and reimbursement.
  • Manage the CMO’s correspondence; sort mail, email, and voicemail, and compose correspondence (letters, memos, e-mail).
  • Communicate and coordinate with staff on behalf of the CMO
    • Determine what business, requests, circumstances, issues, communications and/or decisions require the personal attention of the CMO and what to refer to appropriate staff.
    • Monitor the status of ongoing work, projects, assignments, and other activities of specific concern to the CMO.
    • Interact with Board members as needed
  • Support department directors with meeting scheduling and travel coordination as needed. Ensure that travel arrangements and accommodations for occasional visitors are in place.
  • Arrange group, team meetings and logistics for recurring department meetings and occasional offsite meetings; book facilities, make meeting and catering arrangements, arrange video and conference calls and/or moderately complex telecommunication links.
  • Serve as the point of contact for all key stakeholders.
  • Participate in Marketing Team meetings; create and distribute agendas, meeting summaries, and coordinate successful completion of tasks and projects by keeping track of schedules and reminding people of responsibilities/deadlines.
  • Assist with the preparation of speaking engagements; research, gather materials, and produce PowerPoint presentations.
  • Manage promotional item inventory and ordering and coordinate with field and rest of organization to facilitate requests & reorders.
  • Manage administrative tasks including timesheets and travel expense reimbursements.
  • Support the Marketing Team as directed.
 Qualifications:
  • Experience in a professional workplace, ideally supporting upper management with concurrent projects, and detail oriented organization of tasks and workflow. Demonstrated ability to multi-task with a smile.
  • Excellent written and oral communication skills (do you silently correct grammar in cocktail conversations and tweets?), not to mention a highly functioning EQ and ability to read a situation. Demonstrated ability to work well with others and be a connector.
  • Ability to maintain a high level of confidentiality.
  • Impeccable organizational abilities (do you organize your bookshelves alphabetically or by color?), attention to detail, promptness and dependability.
  • Able to work with a high degree of self-direction and flexibility, especially with respect to taking initiative, prioritizing multiple tasks, and using good judgment to resolve problems.
  • Need to be tech savvy—Microsoft Outlook, Word, Excel, and PowerPoint required; web apps and social media highly desired; proficiency in web research tools a must; familiarity with Basecamp, Jira, Slack, Zoom especially helpful.
 
 
 
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