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Jobs at The Trust for Public Land

Among all national conservation organizations, only The Trust for Public Land focuses on conserving land for people. We offer challenging and rewarding careers for people who seek to leave a legacy of protected lands. Our staff of more than 300 committed and talented professionals works across the country.

To apply, please email your resume and cover letter to the address listed at the bottom of each job posting. All job postings are current—positions are listed until filled. We strive to make our job postings accessible to all users. If you need assistance completing the application process, please contact us at 415-495-4014 or

Legal Assistant

Location: Newark, NJ
Date Posted: 07-02-2018
The Legal Assistant provides technical, administrative and clerical support for TPL’s Legal Department, primarily serving The Trust for Public Land’s Newark Parks for People Program.   
Responsibilities include:
  • drafting legal documents and correspondence,
  • assisting in drafting, editing, updating agreements needed to enter into partnerships with public agencies and other non-profits, to engage design, engineering, and environmental consultants, and to document public grants in support of the design and construction of parks and playgrounds in the City of Newark.
  • tracking and reporting on the legal status of projects and programs and related tasks.
  • upgrading document management.
Essential Functions
  • Drafts, edits, proofs, and modifies consultant agreements, construction contracts, grants, and agreements with public for legal department review.  Where analogous existing forms or prior agreements exist, drafts initial versions for review.  Where agreements and grants require new substantive drafting, review, and analysis, works in tandem with attorney.
  • Word processes, edits, assembles, copies and distributes legal documents.
  • Creates and maintains legal files (including electronic files).
  • Monitors and updates legal calendar and maintains form file, 
Other Responsibilities
  • Reviews grant and contract requirements to produce implementation checklists in coordination with attorney.
  • In coordination with TPL project and program staff, manages relationships with public agency staff and administrative and legal staff for the City of Newark, and County of Essex, and State agencies.
  • Assists with competitive, public, and/or negotiated bid processes for consultants and contractors.
  • Reviews the quality and completeness of contract and grant documentation to ensure it complies with internal and other relevant standards.
  • Reviews, analyzes and summarizes legal documents necessary for tracking and reporting on the legal status of projects. 
  • Tracks timely extension and amendment of existing agreements and grants. 
    Other related duties as assigned.
  • Bachelor's degree or higher.
  • Requires minimum of 2 to 4 years of progressively responsible work experience in legal administration, or comparable positions, preferably in construction contracting and/or grant management.
  • Good working computer skills with proficiency in spreadsheet, word-processing, e-mail, calendaring and web-based database applications.
  • Experience with AIA construction contract forms a plus.
  • Superior oral and written communications skills are a must. Candidate must have ability to understand needs of each particular audience, and be able to create and maintain tonally appropriate and effective communications and reports.
  • Position has direct communication with attorneys, so reliability, consistency and good judgment are essential.  Candidate must have ability to interpret policies and practices, and take initiative within broadly defined and complex procedures.
  • Strong organization and interpersonal skills.
  • Ability to work without direct supervision and capable of multi-tasking, working under pressure and meeting deadlines.
  • Detail-oriented, self-motivated, results-oriented person, who can exercise good judgment and identify issues and communications which require attorney and project staff input.
  • Strong problem solving and analytical skills.
  • New Jersey State notary public commission or willingness to pursue once hired is a plus. 
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