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Jobs at The Trust for Public Land

Among all national conservation organizations, only The Trust for Public Land focuses on conserving land for people. We offer challenging and rewarding careers for people who seek to leave a legacy of protected lands. Our staff of more than 300 committed and talented professionals works across the country.

To apply, please email your resume and cover letter to the address listed at the bottom of each job posting. All job postings are current—positions are listed until filled. We strive to make our job postings accessible to all users. If you need assistance completing the application process, please contact us at 415-495-4014 or jobs@tpl.org.



Philanthropy Associate

Location: Honolulu, HI
Date Posted: 01-09-2018
Position Summary:
The Philanthropy Associate is responsible for supporting all aspects of the philanthropy program in Hawaii. This includes assisting relevant staff members with the following:  donor cultivation, solicitation and recognition; cultivation and stewardship events; management and tracking in the fundraising database; conducting research on donors and prospects; scheduling meetings, travel, and appointments; processing expense reports; and assisting with donor communications.  The Philanthropy Associate is responsible for providing administrative support for the local Advisory Board, including: scheduling meetings, managing all meeting logistics, and producing meeting notes.  In addition, the Philanthropy Associate provides general administrative support to the Hawaii office.
 
70% - Philanthropy Responsibilities:
  • Provide administrative support for the philanthropy program, including drafting and producing acknowledgments, and letters; coordinating mailings; processing gifts and pledges; creating and maintaining files, calendars, and ongoing reports; and ordering or updating development materials as necessary.
  • Maintain donor records in database tracking system; enter data in records; produce gift and contact reports for staff; generate contact summaries; and generate reports.
  • Provide assistance with donor cultivation and fundraising events and field trips including planning, logistics, invitations, presentation materials, and program.
  • Schedule internal and external meetings and conference calls, plan logistics for meetings, make travel arrangements, process expenses and provide other standard clerical and organizational functions as required or assigned by supervisor.
  • Provide research support, including requesting, tracking and generating foundation, corporate, and individual research.
  • Provide administrative support for local Advisory Board, including: scheduling meetings; managing meeting logistics; coordinating and distributing meeting agenda, packet and minutes; producing meeting minutes; and supporting new member orientations and Advisory Board committees.
  • Collaborate with and support philanthropy colleagues around the country as appropriate.
 10% - Office Management Responsibilities:
  • Ensure smooth operation of office administrative functions, including ordering supplies; managing incoming and outgoing mail and postage needs; information technology maintenance and upgrades; and overseeing office physical plant and equipment maintenance
  • Maintain and update records of projects/programs.
  • Provide support to other staff in paying invoices, requesting checks, and processing expense reports.
  • Other duties as assigned by supervisor.
 10%    Marketing and Communications Responsibilities:
  • Serves as the liaison to marketing and communications on behalf of the Hawaii team to meet its collateral and communications needs, such as newsletters, event invitations and other event collateral, e-news and website updates, social media, case statements and other gift opportunities, project and program fact sheets, and other communications to donors and prospects.
 10%    Administrative Responsibilities:
  • Provide administrative and clerical support for the State Director, including processing invoices, check requests, and expense reports; scheduling and coordinating meetings; producing presentation materials; and making travel arrangements.  
 Qualifications:
  • Bachelor’s degree or equivalent preferred.
  • Minimum 3-4 years experience in office environment providing administrative support. 
  • Superior written and oral communication skills.
  • Excellent organizational skills and attention to detail.
  • Computer proficiency with various Microsoft Office applications (Word, Excel, PowerPoint).
  • Proficiency with complex databases or donor management software a plus.
  • Experience with events, budgets, and working with volunteers and/or constituents.
  • Professional and friendly demeanor.
  • Ability to use good judgment, take initiative, prioritize, and problem solve.
  • Ability to function effectively as a member of a team, ensuring close coordination and integration with other staff members
  • Interest and commitment to The Trust for Public Land’s mission
  • Willingness to work flexible hours
  • Willingness to travel occasionally
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